Year End Reminders: Rate Codes and Invoice Numbers
As we near the last quarter of the calendar year there are certain functions that need to be reviewed in your PMS. To ensure a smooth transition into the New Year please thoroughly review the information listed below.
Rate Codes:
Please update your Rates for 2012, now. Many properties have rate codes set for many years to come so a simple check is all that is required.
IDPMS – Hotel Concepts
Rates are setup under Settings » Ratemanager » Rate grid. Here you will be able to change the rate amount based on the rate type, room type and date. Please ensure that your grid is completely filled out for all necessary combinations.
Invoice Numbers (optional):
In IDPMS version 3.14.618 and higher, it is possible to change the invoice numbers on a particular date. If you would like to start a new range of Invoice Numbers in the new year please follow the below steps:
IDPMS – Hotel Concepts
Invoice Numbers are setup under Settings » Option » Database. Here you will enter the start date and beginning number of your new Invoice Numbers. If the Debitor Invoice Number field is activated you can enter that beginning number as well.
**Please note that the new Invoice Number you enter will be one less than what shows on the actual Invoice. For example if you enter Invoice Number 100000 the next Invoice will be number 100001.
If you have question about updating any of this information please go to our IDPMS-Hotel Concepts website. You may also contact the Support Helpdesk directly.