Banqueting
For Hotels with Meeting Space, IDPMS provides a fully integrated module for the complete management of the meeting process. Each property customizes the setup of their meeting rooms, including combinations, detailed configuration options, multiple daily rates and products and services. IDPMS allows detailed charge plans to produce the appropriate charges to be billed and the revenue to be directed to the appropriate department.
Working together
Getting everyone on the same page with groups is easy when every department is using the same software. IDPMS will let Sales know availability and the Front Office know the details of meeting space booked.
Meeting Management made easy
Managing meeting space for IDPMS users doesn’t have to mean buying a separate third party solution. Users are able to manage group meetings with the same comfortable user interface as the rest of the hotel using IDPMS. With the addition of the Banqueting module, your sales team has all the tools it needs to manage a meeting of any size on property. From the sales process to the billing process, every aspect of the event can be managed in IDPMS.
Banqueting Rack
With meetings and events, having one calendar from which everyone works, eliminates confusion when selecting dates. With the ability to book meetings as definite or added to the waiting list, your staff will know exactly which rooms are available for rent by going to the Banqueting Rack, which is the meetings calendar accessible to everyone at your property. Users can view the calendar in daily or weekly mode. Shortcuts from the Banqueting Rack make it easy for adjustments to individual activities or to navigate by direct link to the full planning tab.
Planning and Setup
With all the meeting details under one tab, your staff will have more time to devote to their clients. An event can be a one-time function or can be spread over a date range as a master activity. Master activities can be copied and modified as needed. If a group is returning and wants the same meeting at a
future date, the entire event can be copied. If your client has not confirmed, place it on the waiting list. When an event is definite, individual contacts can be assigned for management of the event and even an accounting contact for final billing. No double entry required when setting up a meeting that also involves group rooms.
- Integrated with PMS
- Custom Meeting Room Set Up
- Banqueting Rack for Visual Management
- One-button Function Sheets
- Integrated Contracts
- Flexible Rate Management
- Flexible adjustments for final invoices
- Banqueting Component Inventory
Management
Detailed function sheets are automatically produced and serve as Banquet Event Orders for your staff. Final Bills can be adjusted based on actual per person counts, contractual minimums or original agreements. Everything in one place. Hotel Concepts will help you manage not only your sleeping rooms but all aspects of your Hotel. Every Room. Everywhere.